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Proposal Coordinator

Proposal Coordinator

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Career Opportunity Details


For over 60 years, North American Construction Group (NACG) has worked to build a solid reputation as an industry leader in heavy construction and mining. As one of the largest providers of mining, heavy construction, industrial and tailings & environmental services in Western Canada, we have the precise combination of knowledge and experience that clients seek when they select a service provider.


We take pride in providing the highest possible level of service to our clients. By fostering a healthy and safe work environment, NACG is able to attract some of the best individuals in the industry. Our experienced team of professionals is able to tackle any job while adhering to the highest standards of safety and quality. NACG has a proven quality assurance program that has been developed for both broad and specific scopes of work and all of our business units are ISO compliant.


Unrivalled in excellence, North American Construction Group is determined to always be the service provider that is first and foremost in the minds of our clients, employees and stakeholders.


North American Construction Group - We build careers!

Position Scope

The Proposal Coordinator provides administration and coordination within the Estimating Department for all Client submissions and interactions related to the pursuit of anticipated, upcoming and bidding opportunities.



  • Coordinate proposal response efforts so that customer proposals are sent out on time and adhere to high quality standards. 
  • Develop standard processes and formats to enhance professional image to potential clients.
  • Organize and communicate proposal data, documentation and communications through internal document control processes.
  • Work alongside business development staff on establishing opportunity definition and quote strategy.
  • Monitor opportunity and bidding portals and identify potential bidding opportunities for management consideration.
  • Manage and update internal library of technical documents for incorporation into technical proposals.
  • Draft, edit, and produce cohesive, winning proposals while ensuring the message is consistent with that portrayed by business development in advance of solicitation release.
  • Develop and articulate solutions and package the developed solutions into winning proposals. 
  • Monitor and administer single point of contact for clients regarding proposals.
  • Manage internal bid registry and ad hoc data analysis through appropriate information management systems.
  • Coordinate activities associated with the development of cost data and proposal information in a timely manner with respective divisions. Administer bid kickoff, bid reviews and action log with support and/or operational divisions.
  • Support the transition of proposal data to appropriate functional areas when the company has been awarded business.
  • Provide departmental administration for estimating procedures, control testing, management reporting, archiving, process improvement, etc.


  • Minimum three years experience relating to creation and coordination of large or detailed estimating proposals.
  • Experience in large organizations, familiar with corporate policies / procedures
  • Experience in a construction environment with exposure to estimating activities, material pricing, cost accounting, price generation and customer support activities. 
  • Familiar with construction / mining industry
  • Technical writing an asset.
  • Administrative (diploma, certificate) professional or equivalent experience
  • Highly task oriented with ability to set and adhere to timelines and hold others accountable to those timelines
  • Ability to interpret and retain large amounts of information
  • Ability to distribute and track documentation with various internal stakeholders
  • High degree of attention to detail and ability to proof read and format large documents to ensure consistency throughout
  • Assertive with ability to organize, monitor and motivate others at all levels of the Company
  • Strong office organizational skills
  • Strong and professional communicator
  • Ability to multi-task and manage multiple priorities with competing deadlines
  • Self-motivated with ability to work independently and as part of a team
  • Ability to represent Company’s best interest when acting as point of contact with external clients
  • High degree of compliance to internal procedures
  • Exceptional computer skills, primarily Microsoft office suite
  • Strong ability to delegate and follow up


Rewards of our positions include competitive compensation and benefits packages and excellent career growth prospects. To explore this opportunity, please submit a resume of your experience and accomplishments in confidence.